NAWJ Privacy Policy

NAWJ values your interest and involvement in this organization and the time you spend on our Web site. In our online communication as in all other NAWJ programs, we are committed to informing you of how we use any information you share with us, and giving you choices about sharing it.

This privacy statement explains NAWJ privacy practices for its Web site, www.nawj.org. This statement notifies you of:

• Why NAWJ collects member and customer information
• Activities and programs offered on the NAWJ Web site that require you to submit personally identifiable information
• What personally identifiable information may be collected, and how it is used
• What aggregate information is collected, and how it is used
• How cookies are used on the site
• The organization that collects and owns the information, and with whom the information may be shared
• What choices are available to you regarding collection, use and distribution of the information
• How you can correct any inaccuracies in the information
• Security procedures protecting the loss, misuse or alteration of information under NAWJ control
• Procedures for notifying you of any changes to this policy

If you feel that NAWJ is not abiding by its posted privacy policy, you should contact us.

Why NAWJ collects member and customer information

When you become a member of NAWJ or get involved in NAWJ activities on this Web site or elsewhere, NAWJ responds to your interest by offering to keep you informed about NAWJ events and programs. While print NAWJ communications are a benefit of membership, email announcements are available to members and nonmembers.

You have the choice of whether or not to give us your information or receive NAWJ email announcements. If you choose to subscribe to these announcements, you have our commitment that they will be topical, timely, and relevant to your professional interests. Furthermore, NAWJ will never sell or rent your information to another party, or use it in any way other than that described in this statement. NAWJ will prosecute any parties who illegally attempt to mine member data from the site.

NAWJ members
If you are a member and you have supplied your email address, you will automatically receive NAWJ email announcements, along with NAWJ print communications. If you would prefer not to receive the email announcements, you can always opt out of receiving them.

Nonmembers
If you are a nonmember, you can use most of the features of the site without supplying any personal information to NAWJ. If you would like to stay informed about NAWJ programs and activities, you can provide your name and email address and opt in to receiving NAWJ email announcements. If at any time you wish to stop receiving these emails, you can contact NAWJ to opt out.

Web site features requiring the submission of personal information

Submission of personal information to the NAWJ Web site is entirely voluntary, except in the case of members, for whom current names, mailing addresses, phone numbers, and email addresses must be on file. Most areas of the Web site may be used without supplying any personally identifiable information.

The following site features do require users to supply personal information:

Membership
When you join NAWJ, we request your name, address, phone and fax numbers, email address, job title, organization name, and other professional information. The information you have supplied is used to get an accurate picture of our membership as a whole and to provide you with the full benefits of membership, including publications, mailings and discounted registration for NAWJ events. After joining, you can update any of your information on the Web at any time.

Surveys
From time to time we request information from members via surveys. Participation in surveys is completely voluntary. Information requested may include contact information (such as name and email address), demographic information (such as zip code and age level), and professional information (such as skills, areas of expertise, and subjects of interest). This information will not be released under any circumstances in a manner that will identify the respondent. Personally identifiable information is requested only for internal purposes (for example, to avoid asking for the same information more than once). Survey information will be used to improve and develop new program offerings, monitor member satisfaction, and also to improve the use of and satisfaction with this site.

Publication orders
If you wish to order publications from NAWJ, you must provide contact information including your name, email address, phone number, and shipping address, and financial information including your credit card number and expiration date. This information is used for billing purposes and to fill your orders. If we have trouble processing an order, your contact information is used to get in touch with you.

Registration for NAWJ activities
If you wish to register for an NAWJ conference or other event, we ask for contact information such as your name, school or company name, job title, telephone number, and email address, and financial information including your credit card number and expiration date. Contact information is used to send you important messages regarding the activity or event for which you registered. Financial information is used for billing purposes and to fill your orders.

Subscribe to NAWJ email announcements
If you wish to receive timely information about select NAWJ programs and events, you may subscribe to NAWJ email announcements. Announcement subjects include upcoming conferences, exhibitions, publications and new interactive services.

Log files

NAWJ collects aggregate information in the form of log files recorded by the Web server. This information includes how many visits we have had to our Web pages, the IP address of the computer that person was using, and the address of the referring page.

We use this information to analyze trends, administer the site, track users' movement through the site, and gather broad demographic information for aggregate use. None of this information is linked to personally identifiable information.

Use of cookies

A cookie is a piece of data stored on the user's hard drive containing information about the user. The NAWJ Web site uses cookies for purposes of session state management—that is, to give users a persistent identity in the database while they submit forms and go through any multi-step processes. Once the user leaves the site, the session information is held for one day only and then purged from the database.

Ownership of information

NAWJ is the sole owner of the information collected on all areas of this site. NAWJ will not sell, share, or rent this information to others in ways different from those disclosed in this statement.

Correcting personal information

If you wish to correct, update or remove your personally identifiable information from our database, or if you no longer wish to receive communications from us, you have several ways of communicating your preferences.

Web Update
Members can update their profiles online at any time.

Choice/opt-out
If you receive communications from NAWJ and you wish to stop receiving them, opt-out mechanisms and instructions exist. You may opt out by following the instructions included in the footer of our e-mails or by replying to any email we send you with the word "unsubscribe" in the subject line.

Security

NAWJ takes every precaution to protect Web site users' information. All of our users' personally identifiable information is restricted in our offices. Only staff are granted access to personally identifiable information. Furthermore, all employees are kept up-to-date on our security and privacy practices. Every quarter, as well as any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our customers' information is protected. Finally, the servers on which we store personally identifiable information are kept in a secure environment.

Links

This Web site contains links to other sites. Please be aware that NAWJ is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statement of any Web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site.

Notification of changes

If we decide to change our privacy policy, we will post a notice of those changes on our homepage so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.